General Committee Minutes:
2006,
2005,
2004,
2003,
2002
1/10/06 | 2/1/06 | 2/28/06
CLEARWATER COMMUNITY COMPLEX
2/28/06
MEETING
MINUTES
6:00-7:00 p.m., Helgeson Hotel Conference Room
Present: Lyn Anderson, Joanne Deyo, Daphne
Faler, Gene Garner, Dennis Harper, Ken Hengen, Pam Jones, Chris Laws,
Gary Leva, Lorna Marion, Patti Peterson, Bernice Pullen, Pam
Steinbruecker and Stephanie Sweener
I. Call to order and introductions: (Dennis Harper)
II. Review of Agenda: (Dennis Harper)
Dennis went over the agenda.
III. Meeting Minutes: (Ken Hengen)
None read at this time.
IV. Treasure Report: (Steve Clack)
None reported on at this time.
V. Committee Reports:
1. Brochures: (Lorna Marion) Gary advised to work with Hammes
group on brochures.
2. Brochure Distribution: (Lyn Anderson) On hold at this time.
3. Tiles: (Lorna Marion, Will Wiese) Not reported on at this
time.
4. Sign: (Guy Jurgens) Not reported on at this time.
5. Grants: (Pam Steinbruecker, Stephanie Sweener, Danielle
Hardy, Charlene Douglas & Don Gardner) Gary stated that someone needs to work with the banks in the local area and on grants with them. Chris
said that she can work on this. Dennis will help. Someone will also get
in touch with Paul Pence of Dworshak to discuss grants with them.
6. Fund Raising: (Chris Laws, Lyn Anderson & Lisa Hiskett) None
reported at this time.
7.
Public Relations: (Patti Peterson) Not reported on at this
time.
8. Structure Development: (Ken Hengen, Stephanie Sweener and
Bernice Pullen) Structure Development & Research & Development will meet
Friday to discuss layout and design options to present to the Hammes
group. Dennis discussed site still needed work. The status of the
surveying was discussed.
9. Research & Development: (Pam Steinbruecker and Joanne Deyo)
See # 8
10. Time: (Pam Jones) Hours need turned in. Group discussed the
current time tracking system and Pam stated that she currently keeps
track of the group on a spread sheet and can take over the time keeping.
Gary and Pam will work together.
11. Web Site: (Pam Jones) Gary will get with Pam for the web page
ideas.
12. Skateboard Park (Daphne Faler) Letter of supports were
discussed.
VI. Old Business:
Annual Board meeting scheduled for 14th
March at 6pm at the Helgeson.
VII. New Business:
Gary gave a report on the following:
*US Bank grant. Only 1 percent limit of the
constructed total value. Need to work with other banks.
*Gary reported on what the city of Othelo has done
with their pool to give us ideas. Othelo used a 2.6 million dollar bond
to help fund. He also stated that it was operated by their parks and
recs. Along with other local governments.
*Gary stated that the Hammes group will outline how
to proceed from here. Now is not the time to make any mistakes
concerning dollar amounts and grants.
*He also stated that we need to send out a survey
to the public of Clearwater County to get feedback and interest.
*Personnel from Hammes will be here the 13th
and 14th and much information needed to be gathered from all
the groups to present.
VIII. Next meeting:
3-14-2006, 6pm.
IX. Adjournment
Kenneth L. Hengen
Secretary
Clearwater Community Complex
2/01/06
Meeting Minutes
6:30-8:30 p.m., Helgeson Hotel Conference Room
Present: Lyn Anderson, Daphne Faler, Dennis Harper, Ken Hengen,
Bob Holzer, Janet Holzer, Guy Jurgens, Pat Larson, Gary Leva, Patti
Peterson, Wendy Smathers, Jesse Smith, Pam Steinbruecker and Will Wiese
I. Call to order and introductions: (Dennis Harper)
II. Review of Agenda: (Dennis Harper)
Dennis went over the agenda as emailed.
III. Meeting Minutes: (Ken Hengen)
Errors from prior minutes noted and corrected.
IV. Treasure Report: (Steve Clack)
None read at this time.
V. Committee Reports:
1. Brochures: (Lorna Marion) Gary suggested now is a good time to
update brochures.
2. Brochure Distribution: (Lyn Anderson) No report at this time.
3. Tiles: (Lorna Marion and Will Wiese) Will reported that to date
we have $6650 in tile sales. Money raised from tile sales is still being
held in separate account just for that purpose.
4. Sign: (Guy Jurgens) No report at this time.
5. Grants: (Pam Steinbruecker, Stephanie Sweener, Danielle Hardy,
Charlene Douglas & Don Gardner) Pam reported she was still working on
same. She and Danielle met with Gary at an earlier time and new ideas
were discussed.
6. Fund Raising: (Chris Laws, Lyn Anderson & Lisa Hiskett) Gary
noted that it was now time to go forth and get busy on some major fund
raising this year to help pay for Engineering, Architectural and
planning costs. Was also time to get all commitments in writing from
various organizations and people to be used for grant purposes.
7. Public Relations: (Patti Peterson) No report at this time.
8. Structure Development: (Ken Hengen, Stephanie Sweener and Bernice
Pullen) Ken reported that ideas and dimensions were needed to continue.
9. Research & Development: (Pam Steinbruecker and Joanne Deyo) Pam
report on interviews that she conducted with personnel from Asotin and
Pullman pools. The group discussed the ideas and thoughts and it was
agreed that most if the issues sounded like poor design and management
work to begin with. Gary asked Pam to gather some more info concerning
pool lanes and sizes and asked how are these pools surviving and who was
paying for it. Gary introduced the idea of using a facility and
operational planning group. He then handed out a proposal from Hammes
Company of Seattle and explained that he has worked with them in the
past and they are well capable of our needs. The group looked through
the proposal and pointed out that some options proposed have been
completed all ready. It was then put into motion and unanimous vote from
the board to request a resubmission of the proposal with the items not
needed. Gary will notify the Hammes Company of the boards decision and
advise of the new proposal.
10. Time: (Pam Jones) No report at this time.
11. Web Site: (Pam Jones) No report at this time.
12. Skateboard Park (Daphne Faler) Daphne reported on the meeting
with Gary and the issues that were discussed concerning the use of the
complex’s 501C3 and was advised to contact Steve Clack for that info.
She also asked the board for a letter stating the land description and
value to be used towards skateboard grants. Dennis also stated that the
joint parking lot can also be used as grant purposes and for Daphne to
write a draft letter up for the board to approve. Daphne asked about
using the complex web site for a skateboard park page. Ken stated that
he would talk with Pam Jones on that.
VI. Old Business:
None read at this time.
VII. New Business:
Gary discussed that we need to have good design, programming and the
right staff to make the complex work. The idea was discussed to build
the whole complex at once. Pam stated that grants would be easier to
support the other units (multi purpose/gym/etc..) Gary introduced a
draft budget and projected salaries and benefits chart. Group discussion
followed. He also stated that architecture and engineering fees will be
roughly 8% of the total cost. He stated that now was the time to get
extremely busy with fund raising and grant writing.
VIII. Next meeting:
To be announced
IX. Adjournment
Kenneth L. Hengen
Secretary
Clearwater Community Complex
1/10/06
Meeting Minutes
6:00-7:00 p.m., Helgeson Hotel Conference Room
Present: Lyn Anderson, Joanne Deyo, Daphne Faler, Gene
Garner, Dennis Harper, Ken Hengen, Lisa Hiskett, Guy Jurgens, Chris
Laws, Bernice Pullen, Lorna Marion, Pam Steinbruecker and Stephanie
Sweener I. Call to order and introductions: (Dennis Harper)
II. Review of Agenda: (Dennis Harper)
Dennis went over the agenda as emailed. III. Meeting Minutes: (Ken Hengen)
None read at this time.
IV. Treasure Report: (Steve Clack)
None read at this time.
V. Committee Reports:
1. Brochures: (Lorna Marion) Lorna will email Gary with the old brochure
for his input and ideas.
2. Brochure Distribution: (Lyn Anderson) Lyn will check on empty
brochure holders around town as well as make arrangements to pick up the
one from Awesome Aggie’s
3. Tiles: (Lorna Marion, Will Wiese) Lorna will bring updated info for
next meeting.
4. Sign: (Guy Jurgens) Guy has all the parts for the sign and is keeping
a watch on it. Ken reported some possible fading/peeling. Guy will
verify.
5. Grants: (Pam Steinbruecker, Stephanie Sweener, Danielle Hardy,
Charlene Douglas & Don Gardner) None reported at this time.
6. Fund Raising: (Chris Laws, Lyn Anderson & Lisa Hiskett) None reported
at this time.
7. Public Relations: (Patti Peterson) Not reported on at this time.
8. Structure Development: (Ken Hengen, Stephanie Sweener and Bernice
Pullen) Group will get together next few weeks and gather drawings and
design of the complex and start laying out ideas.
9. Research & Development: (Pam Steinbruecker and Joanne Deyo) Progress
report next meeting.
10. Time: (Pam Jones) Not reported on at this time.
11. Web Site: (Pam Jones) Not reported on at this time.
12. Skateboard Park (Daphne Faler) Daphne asked for ideas and help on
grants. Group discussion followed and Daphne will follow up.
VI. Old Business:
None read at this time. VII. New Business:
Duties, time frames and house keeping responsibilities were discussed as
long with bylaws and the upcoming annual meeting. Ken will review bylaws
for any outdated material and also the time frame for the annual
meeting. Dennis has been in contact with Gary and things are going well.
Gary would like to meet with the group in the near future and Dennis
will announce that date. Pam and Joanne will work together next week on
questions to ask other organizations and groups concerning ideas with
their own community center/pool. Committees were added and/or
restructured as follows:
Brochures – Lorna Marion
Brochure Distribution – Lyn Anderson
Tiles – Lorna Marion, Will Wiese
Skateboard Park – Daphne Faler
Sign – Guy Jurgens
Grants – Pam Steinbruecker, Stephanie Sweener, Danielle Hardy, Charlene
Douglas & Don Gardner
Public Relations – Patti Peterson
Web Site – Pam Jones
Structure Development – Ken Hengen, Stephanie Sweener and Bernice Pullen
Research & Development – Pam Steinbruecker and Joanne Deyo
Fund Raising – Chris Laws, Lyn Anderson & Lisa Hiskett
Time – Pam Jones Committees will report each meeting. If you are on a committee already
but are not on the list please let Ken Hengen know. VIII. Next meeting:
To be announced IX. Adjournment Kenneth L. Hengen
Secretary
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